CONSTITUTION

Northern Ireland Blind Golf
11, Pinegrove Park,
Ballymena
Co. Antrim,
BT43 6TJ
Northern Ireland
CONTACT TEL: 07909 850 849
E-MAIL:nibgagolf@gmail.com

1.       NAME


          The charity’s name isNorthern Ireland Blind Golf



2.       THE PURPOSES OF THE CHARITY ARE:


              The Association is established for the relief of blind and visually impaired people by the provision of training in golf facilities so as to improve the conditions of life of such persons.



3.      CARRYING OUT THE PURPOSES


In order to carry out the charitable purposes, the trustees have the power to:


  1. raise funds, receive grants and donations


  1. apply funds to carry out the work of the charity


  1. co-operate with and support other charities with similar charitable purposes


  1. do anything which is lawful and necessary to achieve the charity’s purposes.



4.      TRUSTEES


(1)      The charity shall be managed by a committee of trustees who are appointed at the Annual General Meeting (AGM) of the charity.

(2)      The charity must have the following officers:


  • A chairperson

  • A secretary

  • A treasurer.

  • A Club Captain


At the AGM the membership  will elect a chair, treasurer, secretary and Club Captain, plus two other trustees. 


(3)    A trustee must be a full member or an associate member of the charity.


(4)    A trustee may not appoint anyone to act on his or her behalf at a meeting of the trustees.


(5)    No one may be appointed a trustee if he or she would be disqualified from acting as a trustee under the provisions of clause 5.



5.     DISQUALIFICATION AND REMOVAL OF TRUSTEES


A trustee must cease to hold office if he or she:


(1)    is disqualified from acting as a trustee by virtue of section 86 of the Charities Act (Northern Ireland) 2008 (or any statutory re-enactment or modification of that provision);


(2)    ceases to be a member of the charity;


(3)    in the written opinion, given to the trustees, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a charity trustee and may remain so for more than three months;

       

(4)    resigns as a trustee by notice to the charity (but only if at least two trustees will remain in office when the notice of resignation is to take effect); or


(5)    is absent without the permission of the trustees from all their meetings held within a period of six consecutive months and the trustees resolve that his or her office be vacated.


6.      MEMBERSHIP


  1. The charity shall have a membership. People, who support the work of the charity and are aged 18 or over, can apply to the trustees to become a member. People aged under 18 years may apply to become a junior member. Members can either


  • be a full member, registered blind or visually impaired in their country of residence. . 


  • Be an associate member, a sighted person who supports the purposes of the charity.


Once accepted by the trustees, membership lasts for one year and may be renewed.  The trustees will keep an up-to-date membership list.


(2)     The membership list must detail:


  • The full name  of the member

  • The full address  of the member

  • A contact telephone number (if available)

  • An email address (if available)


(3)     The trustees may remove a person’s membership if they believe it is in the best interests of the charity.  The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend.



7.       ANNUAL GENERAL MEETING - AGM


  1. The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda.   Minutes must be kept of the AGM. Associate members may attend the AGM, but may not vote. Junior members may attend the AGM, however they may not vote or be elected as a  trustee.


  1. There must be at least two thirds (2/3) of the membership of full members  present at the AGM for there to be quorum.


  1. Every full member has one vote.


  1. The trustees must present the annual report and accounts.


  1. Any full member or associate member may stand for election as a trustee. 


  1. The membership must elect six trustees to serve for the next year.  The trustees must retire at the next AGM but may stand for re-election. A maximum of two associate members may be elected as  trustees, but may not hold the position of Chairman or Club Captain.



8.       TRUSTEE MEETINGS


  1. Trustees must hold at least 4 meetings each year.  Trustees may act by majority decision.


  1. At least four trustees must be present at the meeting to be able to take decisions.   Minutes shall be kept for every meeting.


  1. A meeting of the trustees may be held either in person or by suitable alternative means agreed between the trustees in which all participants may communicate simultaneously with all other participants.


  1. If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.


  1. During the year, the trustees may appoint up to one additional trustee.  They must stand down at the next AGM but are eligible to stand for election at the AGM.


  1. The trustees may make reasonable additional rules to help run the charity.  These rules must not conflict with this constitution or the law.



9.      WRITTEN RESOLUTIONS

  1. A resolution in writing signed by all the trustees on a matter will be as valid and effectual as if it had been passed at a meeting of the trustees duly convened and held and may consist of several documents in like form each signed by one or more trustees. The date of a written resolution will be the date on which the last trustee entitled to vote signs.


  1. A resolution which is approved by email in accordance with this clause will be as valid and effectual as if it had been passed at a trustee meeting duly convened and held, provided the following conditions are complied with:


(a) such a resolution must be approved by email by all the trustees entitled to vote on the matter;


(b) approval must be received by the person nominated in advance by the trustees for that purpose (the “Recipient”); and


(c) approval from a trustee must be sent from an email address previously notified in writing (not using electronic means) by that trustee to the charity as intended for use by that trustee for the purpose.


  1. Following receipt of all responses on any resolution, the Recipient shall circulate a further email to all of the trustees confirming whether the resolution has been formally approved by the trustees in accordance with this clause.


  1. The date of a resolution shall be the date of the email from the Recipient confirming formal approval.



10.   MONEY AND PROPERTY

  1. Money and property must only be used for the charity’s purposes.


  1. Trustees must keep accounts.  The most recent annual accounts can be seen by anybody on request.


  1. Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses, unless permitted by law.


  1. Money must be held in the charity’s bank account.  All cheques or electronic money transfers  must be signed by 2 trustees.



11.     GENERAL MEETINGS


If the trustees consider it is necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision.  Trustees must also call a General Meeting if they receive a written request from the majority of full members.  All members must be given 14 days notice and told the reason for the meeting.  All decisions require a two thirds majority.  Minutes must be kept.  


  1. Winding up - any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.


  1. Changes to the Constitution - can be made at AGMs or General Meetings.  No change can be made that would make the organisation no longer a charity.  A copy of the amended constitution and resolution adopting the changes must be sent to the Charity Commission for Northern Ireland. 


  1. Trustees may also call a General Meeting to consult the membership.


12.     INDEMNITY


          The trustees shall purchase public liability insurance to protect against

          loss in connection with the activities of the association.

       








I certify this to be a true copy of the Constitution, as amended by special resolution of the charity passed on August 22nd, 2022.


Signed                           Print name


_____________              ___________________________________


         

Chair: Andrew Cochrane B.E.M.

Date: October 8th, 2022